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If you’re getting ready to move your business, keep reading to find out how to announce your office relocation: 5 great tips. Relocating a business is no easy task, and neither is determining the best way to inform your staff and business partners of the impending move.
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How to Announce Your Office Relocation 5 Great Tips
If you’ve finally decided to move your business to another office, chances are you have a lot on your plate. However, one of the most important factors to consider is your impending office relocation announcement. Start by making an office relocation checklist and to-do list, then stick to it.
If you’re unsure where to start, check out these 5 great tips for office relocation, including:
- Announcing the move to your employees
- Announcing the move to your clients and business partners
- Website, social media, and print announcements
- Blog post announcements
- Personal announcements
1) Announcing the Move to Your Employees
Announcing the move to your employees should be a top priority on your office relocation checklist once you’ve officially found a new place. In the meantime, keep a lid on rumors as best you can and follow this quick checklist on how to announce an office relocation:
Office Moving To-Do List
Organize a meeting: Send out a mass email or arrange the meeting face-to-face.
State the reason: Discuss your reasons for moving, and be sure to maintain a positive attitude.
Provide details: Print up a hard copy announcement with all the relevant information, including the new address, a moving timeline, and the name of the company that will handle the moving and delivery logistics.
Engage employees: Focus on all the additional benefits and perks your employees will get after the relocation, like a shorter commute or larger offices.
Be sensitive: Open up the floor to your staff and ask if they have questions or concerns. Allow everyone to express their opinion freely without risk of judgment.
Follow-up: Follow up with your employees by sending out an email with all the pertinent details.
2) Announcing the Move to Your Clients and Business Contacts
Next, it’s time to announce your impending office relocation to your clients and business contacts. You can do this by creating a letter that includes all the following information:
Office Relocation Letter:
- The positive benefits of your upcoming move
- Why you value their business
- Dates the current office will stay open
- When the new location will open
- Your new address with a small map
- Your new email address, phone number, etc.
- Personal contact info for any questions or concerns
- End with a statement thanking them for their business and saying you look forward to working with them in the future
3) Website, Social Media, and Print Announcements
Next, use digital channels to announce your upcoming office relocation, like your website and social media pages. Here’s how to do it:
Update your website: Include an eye-catching banner that announces your move, when it’s occurring, and all the positive benefits that will result.
Update social media: Create a banner or cover page for your Instagram, Facebook, Twitter, etc., which should stay posted for at least six months before your relocation.
Run print ads: If you usually run print or media ads, announce your office relocation on those channels, too.
4) Blog Post Announcements
You should also post your office relocation announcement on your company blog. Your posts should contain information on upcoming changes, positive news items about your brand, and how the move will benefit your clients.
5) Personal Announcements
Do you have any VIPs on your client list? If so, tell them about your office relocation after you tell your staff, but before you send out the official announcement letter to your clients. They’ll appreciate the personal touch!
It’s Time to Relocate Your Office Now. Contact Us!
We hope that you learned some helpful information on how to announce your office relocation: 5 great tips. We’ve got one last tip for you, though: when the time comes to make the actual move, make the process infinitely easier by hiring a moving company.
On The Go Moving & Storage has been serving Lynwood and Western Washington for over ten years with our affordable moving and delivery services. We make the moving process comfortable and hassle-free. Call On The Go Moving & Storage at (425) 440-3241 to request a quote today!