Office Organization Systems | How To Organize An Office Space | Tips For Arranging Your Work
Do you struggle with office organization? We get it. Keeping papers, books, files, and all your other office paraphernalia organized is a serious challenge. No matter what kind of industry you’re in, keeping your office under control is hard.
Here at On The Go Moving, we’ve spent years helping Seattle businesses move from one office to another. These thousands of moves have enabled us to develop a number of strategies that we use to help our clients get their office organized after a move.
Today, we’re sharing these organizational secrets with you.
8 Tips How to Organize/Systematize A Messy Office Space
These following steps will help you develop a system for keeping your office organized and stress-free.
1. Purge Your Office Space
If you don’t use it or need it, lose it! This should be your mantra when it comes to desks and office space. Allowing papers to pile up in your workspace will result in slowed productivity and lost time (it’s easy to misplace papers and items in cluttered workspaces).
Make sure that you are properly disposing of papers that you don’t need and routinely purging your office space. Don’t hold on to broken equipment or back-burner projects that you aren’t going to have time to get around to.
2. Organize Work Zones in Your Office Space Organize Office Cords
If you are arranging a large office space, not just your personal office space, you should spend some time organizing each work zone within the office. Avoid allowing work zones overlap and keep everything as organized and separated as possible.
Keep your personal office space organized and separate and make sure that each zone within the office has its own dedicated space. Filing cabinets, refreshment stations, should all be contained. Make sure that appropriate equipment is in the proximity of its personalized work zone.
3. Upgrade Office Equipment
Don’t let outdated or broken equipment sit in your office space, collecting dust and adding to the mess. Upgrade equipment that needs it and responsibly get rid of outdated equipment. Get a new label maker, printer, stapler, etc. Investing in new office equipment is so worth it, it will make your office run more smoothly and your office arrangement so much neater.
4. Organize Your Papers
Office spaces become overwhelming when there are stacks of miscellaneous papers that you aren’t sure what to do with. An office organization hack to mitigate this problem is to always sort papers as soon as possible. Shred and dispose of papers that you no longer need and never form stacks of papers but rather put all papers with other papers in similar genres. This is also a long term investment if you ever need to move (read: office moving tips), the less you have, the easier it is to manage.
5. Organize Office Drawers
Drawer dividers make the lives of office employees so much easier. Buy or DIY drawer dividers — easy DIY drawer dividers can even be made out of old cereal boxes! Declutter office drawers, throw away used pens, unnecessary paper, and broken desk decor. Make sure that before you begin filing your drawers again that you have organizational systems in place.
6. Organize Your Digital Space
More and more data is moving to the digital space, which makes much less physical clutter but still results in desktop and inbox clutter. Read and sort all work-related emails and make sure that there are office sorting processes to help keep digital space mess-free.
7. Place Your Waste Basket Within Reach
Having waste baskets just out of reach is often the culprit for scattered trash and papers cluttering the office space floor. By placing your wastebasket within easy reach you eliminate the need to tidy and pick up discarded papers later while also keeping your work environment tidy all day, just another super simple step to organizing a messy office.
8. Always Tidy Your Office Space After Work
Whether you are looking for these office organizational tips as an office manager or for personal use, you should have a five minute at the end of the day tidying routine after work. This ensures that you are ready to dive right into work the following day without being faced with a disorganized office space. If you are an office manager, try to implement a five minute daily tidy session at the end of each workday to keep your office space clutter-free and organized. Keep in mind it’s your team that will maintain this every day, so don’t be afraid to take a minute to make sure they’re on board and explain how an organized office space will benefit them personally.
Relocating Your Office to a New Building After Organizing? We Can Help!
Here at On The Go Moving, we have a team of professionals who are ready to put our knowledge and skills to work. We help businesses in and around the Seattle area relocate to new office facilities and would be happy to help you with your upcoming move.
Whether you need help packing, lifting, or transporting office equipment, our team is just a phone call away. To learn more about our vast array of moving services, call On The Go Moving today.