If you’re getting ready to move your business, keep reading to find out how to…
A business’s growth often brings positive changes, but it might also bring difficult choices, like an office relocation. Turning a profit makes more resources available. On the other hand, you will likely need to adjust your current situation to fit that growth curve.
If you find yourself overseeing a relocation operation, there are a few expert tips that might make things easier. Here’s more from our business moving experts in Seattle, WA.
Design an Office Relocation Project Plan
If you want a successful move for your business, you can’t move forward without a comprehensive relocation project plan. While certain details develop as you go, it is essential to build a foundation that recognizes your current resources. How do you want to move forward?
Some initial steps include the following:
- Review your current and upcoming leases for pertinent details
- Take photos of your new office space to visualize floor plans
- Create a budget that covers all your moving needs
- Shop for reputable moving companies with specialized services
- Gather input from your staff about the best ways to move forward
With a solid plan in place, the next step is to assess the resources you need.
Allocate Resources For Your Relocation Office
What resources do you currently have available for an optimal office relocating experience? For example, many businesses receive their supplies in large boxes. Why not save on packaging by collecting these materials to pack office equipment?
If you have a set budget, calculate how far it can stretch. Can you find movers with services that protect electronics and heavy equipment like desks, chairs, and other items? If you have outdated items you no longer need, you could also donate them or get rid of them to increase space.
Experts like On The Go Moving & Storage also share tips during this process. For example:
- Items going at the back should go inside first.
- Make a list of things your staff can pack first.
- If your staff doesn’t use an item every day, pack it first.
Finally, develop a new floor plan using blueprints or photos of your new location. Understanding the layout will streamline and inform your moving methods.
Delegate Your Staff to Office Relocating Teams
An organized staff is the most important resource during office relocations. Before moving day arrives, be sure to delegate tasks to capable employees. Ideally, you can develop three teams responsible for different aspects of the relocation: decommissioning, moving, and assembly.
The decommissioning team tackles packing and moving items from the old location. Although you’ll have a professional team of movers to help, your staff knows where things should go. Select a few people to stay at the old location and oversee the following packing and removal operations:
- Uninstall cables and electric equipment
- Disassemble and remove furniture
- Take down old signage
- Organize repairs for property damage
- Help the movers organize items according to the new floor plan
A team that stays behind also reduces chaos in other areas, as they’ll address the finer details.
Office Moving Team
The second team is a moving team. Any business owner can benefit from organizing and compensating an office-moving team to handle less important items. Why not look at staff members with larger vehicles if your insurance covers potential accidents?
This team can also handle leftover supplies that don’t require boxes or large moving trucks. Send them lists of items needed for the new location so that they can simplify your company’s move and help you stay on budget.
Office Assembly Team
Finally, designate a third team that will be responsible for setting up your new location. Provide them with the new floor plan so that they can oversee unloading and placement as soon as the items start to arrive.
This team should handle tasks such as:
- Office layout
- Furniture and equipment placement
A Straightforward Relocation Checklist
Before heading to the relocation office, develop a secondary checklist to complement the overall moving plan as it unfolds. Consider including the following tasks:
- Address and contact changes on websites, social media, and directories
- Posts informing customers and clients about your move
- An inventory of all office belongings
- Details about staff delegation and overtime
- Disconnection and reconnection for technology, phone, and internet services
Simplify Your Relocation with On The Go Moving & Storage
Do you want to streamline your relocation experience? Hire On The Go Moving & Storage, the most reputable movers in Seattle, WA, and surrounding areas. We offer competitive rates, versatile services, and convenient storage options.
Call On The Go Moving & Storage at 425-440-3241 today for a smooth office relocation, or anywhere else you need to go!